Purchase orders
Create supplier purchase orders from project material groups and manage order status.
Projects, Operations and Public Project Portals
Purchase orders
Use purchase orders to turn supplier-grouped project materials into trackable order records.
Creating supplier order drafts
Fencify groups quoted material items by supplier on the project page. From those supplier groups, authorised users can create a purchase order draft. The order includes the supplier, linked project, linked quote, material lines, ordered quantities and unit costs.
Each purchase order receives a reference such as a PO number, then can be opened as a PDF for supplier communication or printed packs.
Purchase order status flow
- Draft
- The order has been prepared and is ready to issue.
- Issued
- The order has been sent or released to the supplier.
- Accepted
- The supplier has acknowledged the order.
- Part Received or Received
- Receiving activity has updated the order from delivered quantities.
- Cancelled
- The order has been closed as cancelled.
ETA and install readiness
Supplier lead time and manual ETA dates help the project show whether open purchase orders are on track for the install start date. Review missing ETA and ETA risk messages before confirming installation timing with your crew or client.